At avad3 Event Production, we see every event as an opportunity to deliver an extraordinary experience. The “Spark of Hope 2024” Gala, celebrating SPSFNWA’s 40th anniversary, was a chance to elevate an already prestigious event while seamlessly managing last-minute changes. By focusing on our client’s needs and innovating with purpose, we not only met but exceeded expectations, creating an unforgettable evening for all attendees.
Photo by: avad3 Event Production team. Team members discuss lighting plans at Spark of Hope Gala
What We Took Off the Client’s Plate
Understanding the challenges our client faced was our first priority. The event coordinator needed to quickly optimize the space due to a sudden surge in ticket sales. To ease their burden, we stepped in to handle several critical responsibilities, allowing them to focus on the event’s bigger picture.
We anticipated the need for additional visual and audio support to ensure that every attendee had a clear view and could hear the presentations. We recommended and secured the addition of two 85” TVs and extra fill speakers. Additionally, we managed the planning and integration of a VIP area and lobby enhancements, ensuring a seamless flow and welcoming atmosphere for guests. By taking these tasks off the client’s plate, we enabled them to concentrate on what mattered most—connecting with their guests and celebrating the organization’s milestone.
Photo by: avad3 Event Production team. Team member adjusts lighting console at Spark of Hope Gala
Technical Innovations & Problem-Solving
From our discussions with the client, we identified opportunities to enhance the event through thoughtful design and technical improvements. We proposed adding uplighting, extra speakers, and a microphone in the VIP area to create an exclusive atmosphere. We also incorporated two 70” TVs for digital signage and a custom gobo in the lobby, which provided a sophisticated touch that honored the 40-year milestone. A standout feature we introduced was a 16×9 LED wall, a decision made after collaborative discussions with the client. This LED wall became the event’s visual centerpiece, adding a dynamic element that elevated the experience for all attendees. Inspired by feedback from SPSFNWA’s president, who had recently seen similar technology at another event, we knew this addition would leave a lasting impression.
Photo by: avad3 Event Production team. Attendees listen to single-parent scholarship fund stories at Spark of Hope
Client & Attendee Feedback
The feedback from our client was overwhelmingly positive. They highlighted the LED wall as a major hit and praised the VIP area and lobby decorations. Any initial concerns about the front of house location were quickly alleviated, and by the end of the evening, they expressed his satisfaction, even referring to our Production Manager as “their girl.” This feedback, along with expressions of gratitude from staff and volunteers, confirmed that our efforts were deeply appreciated.
Photo by: avad3 Event Production team. Production Manager prepares for event to start.
Conclusion
The Spark of Hope event demonstrated our ability at avad3 to adapt to client needs, implement innovative solutions, and address on-site challenges effectively. The successful integration of additional technical elements and the positive client feedback underscore our commitment to delivering exceptional event experiences. We look forward to applying the lessons learned and continuing to provide outstanding service in future events.